Simplifly Technology, Inc. along with its covered entity The Corporate Advocate and Sync-Simple its trade name, values your privacy, and is committed to providing exceptional client service and ease of mind that your business, financial and/or personal information is secure. We use reasonable care to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. We have created this privacy statement and notice (“Privacy Policy”) with your privacy and security in mind to help you understand what information we are collecting and how it is being used as we seek to deliver you exceptional service.

The following discloses the information gathering, use, and dissemination practices for Simplifly Technology, Inc. along with its covered entity The Corporate Advocate and Sync-Simple its trade name (referred to as “Sync-Simple,” “we,” “us,” or “our”), including how we protect the personal information that you share with us. This Privacy Policy applies to your use of our websites as well as the products and services we offer, including applications hosted on Sync-Simple.Com and any other affiliated URL baring the name of Sync-Simple, tcacorp.com, tcacorp.net and the Simpliflystaffing.com and all mobile applications released by us through the Apple App Store or the Google Play Store (collectively “Website” or “Websites”). The job applicant tracking software system found at Simpliflystaffing.com, (“Recruiting”) are governed by this Privacy Policy (except where indicated) as well as the additional terms addressing each individual application (the “Recruiting Application” section).


DISCLAIMER

Sync-Simple believes all the statements and information provided in this Privacy Policy to be accurate and reliable, but presents them without guarantee, expressed or implied.


COLLECTION AND USE OF PERSONAL INFORMATION

Sync-Simple collects personal information from you or about you when:

(1) you visit our Website
(2) you are asked to register before entering a limited-access site
(3) you request information or contact from Sync Simple

(4) you voluntarily provide it via the Website
(5) you sign up to receive alerts or notifications
(6) you make a purchase, and
(7) your current, prospective, or former employer or a similarly affiliated entity (referred to as “Employer”) provides it to Sync-Simple to facilitate the processing of Staffing management, payroll services, tax compliance, scheduling and timekeeping, onboarding, related human resources-related services.  Sync-Simple mobile employee engagement platform transforms the employee experience by enabling large ad small enterprises to connect, communicate and engage their contingent workforce, especially remote, non-desk employees. (collectively “Services”).

Personal Information collected may include:

  • Name
  • Gender
  • Date of birth
  • Street address
  • Phone number
  • E-mail address
  • Employer names
  • Employment history
  • Job title
  • Unique personal identification number (for example: Social Security Number)
  • Direct deposit account number
  • Contact information
  • Profile photo and related photos
  • Job application information
  • Job openings that you share via the Gravity application
  • Correspondence or communication sent via the Website
  • Preferred language and country information
  • User name
  • Password
  • Device identification information
  • Browser fingerprint
  • Geolocation information
  • IP address
  • Other reasonably relevant information pertaining to your use of the Website, including without limitation, standard web log information and content provided to Sync-Simple or its designated third-parties when contacted for assistance
  • and any other information you may voluntarily provide (“Personal Information”).

These categories of information may be disclosed to authorized third parties to facilitate the provision of Services.


LAWFUL BASIS FOR PROCESSING PERSONAL INFORMATION AND ROLE OF EMPLOYERS

Sync-Simple only processes your Personal Information where a lawful basis exists and does so under a legal or contractual obligation, your consent, or for legitimate interests pertaining to Sync-Simple’s business and operations. In many instances, including for the purposes listed in the preceding paragraph, your Personal Information is collected, either directly or indirectly, as a result of your employment with an Employer. In such instances, your Employer is also a Sync-Simple customer and has contracted with us to assist with these Services. In such cases, your Employer may provide us your Personal Information necessary to provide the Services to you and we are merely processing this Personal Information on behalf of you and your Employer. Therefore, in addition to this Policy, you should also familiarize yourself with any policies your Employer may have regarding your Personal Information.

For more information regarding the disclosure of information with authorized third parties, see “Sharing of Information” below.


TEXT MESSAGING

You have an option to choose to receive text messages (SMS) from us to keep you informed of updates. This service is optional and does not require you to purchase goods or services from Sync-Simple or its affiliates. If you give us your mobile device number and opt into such text messaging as provided below, you hereby consent to the Sync-Simple’s use of your mobile device number in accordance with this Privacy Policy and any applicable terms of use until you withdraw such consent. You further consent to receive phone calls or pre-recorded messages, including those from automated dialing systems. Message and data rates may apply.

  • To join Sync-Simple’s text messaging program, you can opt-in and configure your text-based notifications and security settings through the Website directly.
  • To discontinue receiving SMS messages from Sync-Simple, you can opt-out of your text-based notifications and security settings through the Website.


COOKIES AND OTHER AUTOMATED INFORMATION COLLECTION

Please visit the Cookie Policy for information on Sync-Simple’s cookie and automated information collection practices.


SHARING OF INFORMATION

We may share Personal Information with third parties under any of the following circumstances:

  • With your Employer or as instructed by your Employer.
  • In connection with a court order, subpoena, government investigation, or when otherwise required by law, rule, or regulation.
  • In response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
  • In the event of a corporate sale, merger, acquisition, or a similar event.
  • Working with contracted third party entities to support the Website’s operation and administration.
  • Working with contracted third-party entities to perform certain business-related functions (e.g., mailing campaigns to customers, maintaining databases, providing products or services to you on our behalf, fulfilling or responding to your requests or purchases) to the extent needed for such third parties to perform their specific functions.
  • Working with companies that we own or control, that are owned or controlled by Sync-Simple, or that are under common ownership or control. Data collected by these entities are subject to their respective privacy policies and applicable terms and conditions. These companies may include, but are not limited to, The Corporate Advocate (data maybe shared and used as part of the Perform Time service).
  • In connection with providing aggregated anonymous information concerning member usage of the Services to third parties, such as for advertisers, for purposes that we deem appropriate for service administration.

We will not sell, rent, loan, transfer, or otherwise disclose any Personal Information to third parties except as set forth in this Privacy Policy, with your consent, or as otherwise disclosed to you at the time of Personal Information collection.


CHOICE AND PREFERENCES

We want to provide you with the relevant information that you have requested. If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed. Any transactional or service-oriented messages are usually excluded from such preferences, as such messages are required to respond to your requests or to provide goods and services, and are not intended for the purposes of marketing.

We will not intentionally send you email newsletters and marketing emails unless you consent to receive such marketing information. After you request to receive these emails, you may opt out of them at any time by selecting the “unsubscribe” link at the bottom of each email. Please note that by opting out or unsubscribing you may affect other services you have requested we provide to you, in which email communication is a requirement of the service provided. Any such communications you receive from us will be administered in accordance with your preferences and this Privacy Policy.


INQUIRIES

In compliance with the Corporate Principles, Sync-Simple commits to resolve complaints about your privacy and our collection or use of your Personal Information. If you have inquiries or complaints regarding this Policy or would like to access your Personal Information, you should first contact Sync-Simple via: (1) e-mail at hello@sync-simple.com; or (2) mail to Attn: Privacy Request, Simplifly Technology Inc., 3200 Guasti Road, # 115, Ontario, California 91761.


AUTOMATED DECISION-MAKING

Sync-Simple’s Performance Management service allows Employers to engage its employees through surveys or similar feedback mechanisms which may utilize Artificial Intelligence (AI) in the form of Natural Language Processing (NLP) for the synthesis of qualitative question responses. In no case does Sync-Simple use this information for automated decision-making or profiling. Employers, as the data controller, are responsible for any prior and subsequent use of data provided to Sync-Simple or through the Services and should provide notice to, collect consent from, and provide recourse mechanisms to individuals if required and as appropriate.


CALIFORNIA

If you reside in California, pursuant to California Civil Code Section 1798 and/or the California Consumer Privacy Act you may be entitled to request that Sync-Simple delete your Personal Information and/or provide a notice describing the categories of Personal Information Sync-Simple collects and how that data is used and shared. Sync-Simple does not share any California consumer Personal Information with third parties for marketing purposes without consent and requests about data processed for payroll, HR, or other employment purposes should be addressed by your Employer. If you reside in California and would like a copy of this notice, please submit a written request via: (1) e-mail at hello@sync-simple.com; or (2) mail to Attn: California Privacy Rights Notice Request, Simplifly Technology Inc., 3200 Guasti Road, Suite 115, Ontario, California 91761. Please allow 30 days for a response.

Do Not Track Disclosure

Other than as disclosed in this Privacy Policy, the Website does not track users over time and across third-party websites to provide targeted advertising. Therefore, the Website does not operate any differently when it receives Do Not Track (“DNT”) signals from your internet web browser.


EXTERNAL LINKS

This site contains links to other sites. Sync-Simple is not responsible for the privacy practices or the content of such websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.


SECURITY

This Website has security measures in place to protect the loss, misuse, and alteration of the information under our control. We take a number of security precautions to ensure the integrity and confidentiality of our data. These precautions can be categorized as internal security and external security. At Sync-Simple, we use these security categories to limit the individuals or groups authorized to access and/or change data in such categories. This prevents unauthorized individuals from accessing, copying, editing, or deleting data. We also implement an audit system that tracks access, both successful and unsuccessful, to confidential data. This audit information is used to constantly evaluate and refine our security measures and to identify individuals who might attempt to inappropriately access data and to take remedial action. Sync-Simple uses industry-standard technology to encrypt and authenticate transactions.

As you know, however, the Internet is not a 100% secure environment, and as a result, we cannot ensure or warrant the security of any information that you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our administrative, technical, or physical safeguards. It is your responsibility to protect the security of your login information and computing device. Please help keep your account safe by using a strong, confidential password and utilizing multi-factor authentication. Depending on the situation, other you may want to implement security measures in addition to those provided by Sync-Simple.


INFORMATION OF MINORS

The Website is not intended for use by children under 16 years old and we do not knowingly collect any information from children under 16 years old through the Website. If you are under 16 years old, you may not use our Website.


UPDATING PERSONAL INFORMATION

You control the accuracy of your Personal Information. If your Personal Information changes, please have your Employer correct, update or delete it from our Website.

Outside of its legal obligations to your Employer, Sync-Simple has no obligation to maintain or provide any of your Personal Information and may, unless legally prohibited, delete all of your Personal Information in our systems or otherwise in our possession or under our control. We may also retain all or a subset of your Personal Information for business or legal purposes.

Sync-Simple responds to requests within the time limit set out by the applicable privacy legislation and, if applicable, provides the individual with an estimate of any cost associated with administering and responding to the request. Sync-Simple requires sufficient information to authenticate requests for access.


RECRUITING APPLICATION

The Recruiting application is used by companies to post job openings, collect potential job applicant information, and track applicants through the hiring process. The Recruiting application is accessed and used by two distinctly different types of users:

(1) companies that post job openings and review candidates who apply for those job openings;

(2) candidates for those job openings who use the Recruiting application to apply for them (“Applicants”).

Applicants that do not consent to the terms and conditions of this Privacy Policy should not use the Recruiting application.

Text Messaging

You have an option to choose to receive text messages (SMS) from us to keep you informed of updates. This service is optional and does not require you to purchase goods or services from Sync-Simple or its affiliates. If you provide your mobile device number and opt into such text messaging as provided below, you hereby consent to the Sync-Simple’s use of your mobile device number in accordance with this Privacy Policy and any applicable terms of use until you withdraw such consent. You further consent to receive phone calls or pre-recorded messages, including those from automated dialing systems. Message and data rates may apply.

  • Applicants can opt-in through the Recruiting application directly or by requesting that the Employer enable this service.
  • To discontinue receiving SMS messages from Sync-Simple, reply STOP to any message you have received from Sync-Simple.


SIMPLIFLY APPLICATION

The SIMPLIFLY application is used by individuals and Employers (as applicable, “you”) to share jobs on socials networks, manage employee referral programs and incent people to share jobs and generate applicants.

Assigning Cookies

When you sign in through the Simplfily application, Sync-Simple will assign you a unique identifier and send such information to your computer or device hard drive in the form of a cookie, which is a very small bit of code. This code is uniquely yours and allows you to use the SIMPLIFLY application’s functionality with minimal subsequent registration procedures. Cookies are also used to record you as the source of any candidate or job referrals on the SIMPLIFLY application. If you apply for a job opening that has been shared through the SIMPLILFY application, Sync-Simple will assign you a unique identifier and send such information to your computer or device hard drive in the form of a cookie. This code is unique to you and will correlate your job application to the person that posted such a job opening on the SIMPLIFLY application. It does not contain any of your Personal Information.

Personal Profile Information

When you register on the SIMPLIFLY application, Sync-Simple uses a third-party provider, Akamai, to manage the SIMPLIFLY application login registration process and create a personal profile for you on the SIMPLILFY application (“Personal Profile”). Each Personal Profile is assigned a unique personal identification number and requires that you choose a username and password to access your Personal Profile on the SIMPLIFLY application, which helps Sync-Simple to ensure that only you can access your Personal Profile and Personal Information on the SIMPLIFLY application. Because you assist Sync-Simple in developing your Personal Profile username and password, you have a significant role in protecting your Personal Profile and Personal Information. No one can access or edit your Personal Profile without knowing your Personal Profile username and password, so do not share these with others.

Personal Choices

Sync-Simple acknowledges an individual’s right to access their Personal Information. If you want to review or update your Personal Information, you may do so on the SIMPLIFLY application by visiting your Personal Profile. Note that if you are a candidate (and not a user of the SIMPLIFLY application) who would like to access your Personal Information, you will need to request this information from your Employer.

Social Network Profiles

When you post a job opening on the SIMPLIFLY application, Sync-Simple will request your permission to access your social networks including, without limitation, Facebook, Twitter, and LinkedIn so that you can share such job openings with your social network connections. Sync-Simple will not post any job openings or other content on your social networks, or amend any of your posted job openings or content without your authorization. The SIMPLIFLY application will also not track any of your social network activity, other than when you specifically use the SIMPLIFLY application to share job openings on your social networks. All use of your Personal Information by any social network service provider is subject to each network’s posted terms of service and privacy policy.


UPDATES TO THIS PRIVACY POLICY

It may be appropriate to update our Privacy Policy and other terms and conditions from time to time. We reserve the right to update this Privacy Policy at any time in our sole discretion, with or without advance notice, unless otherwise required by law. We will post any changes on the Privacy Policy page of the Website so you are always aware of any change. We encourage you to periodically review this Privacy Policy to stay informed about how we are helping to protect the Personal Information we receive from you.


GENERAL CONTACT INFORMATION

If you have any questions about this privacy statement, the practices of this Website, or your dealings with this Website, you can contact our Data Protection Officer and privacy team through the following methods.

Email: hello@sync-simple.com

Send mail to:
Attn: Privacy Request
Simplifly Technology Inc.
2121 S. Haven Ave Suite 101,
Ontario, CA 91761
Call 909-484-4203

If you are a Sync-Simple client, contact your Sync-Simple Specialist

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